Todoist
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About Todoist
Todoist is one of the world's most popular task management apps, with over 42 million users who rely on it to organize personal and professional to-do lists. Founded in 2007 by Amir Salihefendić in Thessaloniki, Greece, Todoist is developed by Doist — a fully remote company that also makes Twist (a calm team communication tool). Todoist's strength is its natural language input — typing 'Call dentist every other week on Tuesday' automatically creates a recurring task with the correct schedule. The app works across all platforms (iOS, Android, Mac, Windows, Linux, browser) with best-in-class sync. Features include projects, sections, labels, priority levels, filters, subtasks, comments, file attachments, and a productivity scoring system (Karma). Todoist Boards adds a Kanban view. Integrations with Gmail, Outlook, Slack, Google Calendar, and 60+ tools via Zapier make it a hub for task management. The free plan allows 5 active projects with up to 5 collaborators per project. Pro is $4/month with 300 projects, 150 filters, reminders, and file uploads. Business is $6/user/month with team workspaces.
Frequently Asked Questions
Is Todoist free?
Todoist has a free plan with 5 active projects, up to 5 collaborators per project, and 5MB file uploads. Pro is $4/month (billed annually) adding 300 projects, 150 custom filters, reminders, 100MB uploads, and calendar layout. Business is $6/user/month with team workspaces, admin controls, and priority support.
Is Todoist good for productivity?
Todoist is widely praised for its simplicity and cross-platform reliability — it gets out of your way and lets you capture tasks quickly. The natural language input (type 'meeting with John next Friday at 2pm' and it creates the task with the right date/time) makes capture fast. The Karma system gamifies productivity without being distracting.
Todoist vs Notion: which is better for tasks?
Todoist is better as a pure task manager — faster input, better recurring tasks, superior mobile apps, and a dedicated focus on getting things done. Notion is better if you want tasks alongside notes, docs, databases, and wikis in one place. Many users use both: Todoist for personal tasks, Notion for project documentation.
Top Alternatives to Todoist
Notion
Better for notes + docs + tasks in one tool
ClickUp
More features for team project management
Asana
Better for team projects and workflow management
Microsoft To Do
Free, integrates with Microsoft 365 and Outlook
Things 3
Best UX for Apple ecosystem, one-time purchase
Linear
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